Capitol Building

Calling All Employers!

Federal and state law requires employers to report newly hired and re-hired employees in North Carolina to the North Carolina New Hire Directory. Please use this site for information about reporting new hires, including reporting online and other reporting options!


Dear Employer Community:

Happy New Year from the North Carolina New Hire Directory Team!

If 2020 has taught us anything, it is to take nothing for granted and to be grateful for the things that matter most, like our health, families, employees, clients and partners. The North Carolina New Hire Directory Team would like to express its gratitude for your partnership as we plan for a 2021 filled with hopes of company growth, expansion, and ultimately, additional opportunities for hiring.

The North Carolina New Hire Directory Team would like to remind all employers to report their new hires and rehires within 20 days of their hire date whether they are full-time, part-time, or temporary workers. Employers who submit reports electronically must report their new hires in two monthly transmissions no more than twelve (12) to sixteen (16) days apart.

With the Covid-19 pandemic ongoing, we continue to adapt our processes and implement additional preventative measures to ensure the safety of our employees and to support the continued operations of the North Carolina New Hire Directory.

We encourage all employers to register for online access to report their New Hires electronically. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers can receive printable confirmations of all new hires reported electronically.

Section 453A(a)(2) of the Social Security Act defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days.

Temporary agencies are mandated to report their workers who sign a W-4 form and report to an assignment. Workers only need to be reported once, and they do not need to be reported each time they are placed with a new client. If the worker has a break in service from your agency and a new W-4 form is required, then a new hire report would be necessary.

For more information, visit our FAQ’s and Reporting Fundamentals pages.

If you have any questions or concerns, please do not hesitate to contact us via email at or by phone at 1-888-514-4568.

Our thoughts are with you as we encourage you to remain safe and thank you for your continued support toward making a real difference in the lives of children and families across North Carolina.

Stay safe,

North Carolina New Hire Directory Team